We are Globe Business Publishing Limited. We’re a UK company, registered number 03205159, and our registered office is St Brides House, 10 Salisbury Square, London, EC4Y 8EH.
We operate the World Trademark Review (WTR) Industry Awards website. This statement explains what we do with your personal information when you register to use that website and how to exercise your rights over it.
If you have any questions about our use of your personal information, or if you want to exercise your rights, you can contact our data privacy team. The best way to do this is by email to email@example.com, but if you prefer you can also write to us at: Data Protection Team, Globe Business Media Group, New Hibernia House, Winchester Walk, London SE1 9AG.
Who is in charge of your information
In respect of the personal information you give us when you submit a nomination to the WTR Industry Awards website, we are the “data controller” responsible for that information.
The information we collect about you, how we will collect it, why we collect it and what we will do with it
We will collect the information that you give us on the webform, by email when you provide a submission to the WTR Industry Awards, in any completed surveys you submit to WTR Industry Awards or in any correspondence with us regarding the Awards, including your name and address, and we will use that information as part of our research process, and to communicate with you about your use of the WTR Industry Awards, for example to let you know about any updates or changes to the WTR Industry Awards. We may also use this information to send you marketing communications about products or services provided by us or our group companies, and/or other third-party IP and trade mark products and events.
If you have been nominated or requested as a referee, we will use the information given to us by the nominator, referee or nominee to contact you regarding the research process. If you are shortlisted for or win an award, we will use the information provided to create an entry on the website. If you choose to attend an awards ceremony, your photograph may be taken during the ceremony and placed on our website.
We also gather certain statistical information about how you access and use our website, such as your browser version, the publications you download, and the pages you access during a session, in order to help us build a general picture about how people use our website, and to identify technical or usability problems with it. We do this in order to help us make our website better. We do not retain this statistical information in a way which identifies you personally, except when you register or subscribe on the website.
Who we will share your personal information with
If you have purchased a product or service, taken part in our research, or attended one of our award ceremonies, we may share your personal information with our group companies so that they can contact you in relation to the products and services that they offer. We may, for that reason, transfer your data outside the European Economic Area to our group companies located outside of it. Those group companies are subject to our group-wide data protection processes which have been devised to comply with European standards.
Other than that, we will not share your data with any third parties and we will not transfer your data outside the European Economic Area.
The legal basis on which we deal with your personal information
Under the new data protection law starting in May 2018 we have a number of lawful reasons that we can use (or ‘process’) your personal information. One of the lawful reasons is called ‘legitimate interests’.
Broadly speaking Legitimate Interests means that we can process your personal information if:
So, what does this mean? When you provide your personal details to us we use your information for our legitimate business interests to send you marketing communications or to gather information about how you use our website. Before doing this, though, we will also carefully consider and balance any potential impact on you and your rights.
Some other typical examples of when we might use the approach are for preventing fraud, maintaining the security of our system, data analytics, enhancing, modifying or improving our services, identifying usage trends and determining the effectiveness of our campaigns.
When you provide your personal details to us as part of our awards research process, we use your information to conduct research carried out in the public interest.
Keeping your information up to date, and how long we will keep your information for
It is your responsibility to ensure that the information you provide on your submission to the WTR Industry Awards is complete, accurate and up to date and it is your responsibility to notify us if that information changes.
We will keep the information that you provide us when you visit the WTR Industry Awards website for a period of 3 years, after which it will be deleted.
We will keep the information that you provide us when you take part in one of our WTR Industry Awards surveys for a period of 1 year, after which it will be anonymised.
We will keep the information that you provide us when you take part in the WTR Industry Awards research process for a period of 10 years, after which it will be deleted.
Your rights and how to exercise them
The law gives you certain rights in respect of the information that we hold about you. Below is a short overview of the most commonly-used rights. It is not a complete, exhaustive statement of your rights in respect of your personal data. The website of the Information Commissioner’s Office (http://www.ico.org.uk) has a wealth of useful information in respect of your rights over your personal data.
If you wish to exercise your rights, the best way to do so is by email to the office of our data protection officer at firstname.lastname@example.org, but if you prefer you can also write to us at the address above.
Your right to unsubscribe
When you receive marketing communications from us you have the right to unsubscribe at any time. You can do that by following the unsubscribe link in the email, or by contacting us at: email@example.com. If you unsubscribe, we will stop sending you marketing communications.
Your right to a copy of the information we hold about you
With some exceptions designed to protect the rights of others, you have the right to a copy of the personal data that we hold about you, as well as information about what we do with it, who we share it with and how long we will hold it for. We may make a reasonable charge for additional copies of that data beyond the first copy, based on our administrative costs.
Your right to have inaccurate information about you corrected
You have the right to have the information we hold about you corrected if it is factually inaccurate. In most cases the easiest way to do that is to contact us and let us know what information needs to be changed.
Your right to have your information deleted in some circumstances
In some circumstances, you have the right to require us to delete the information that we hold about you. In particular, if you cease being an WTR subscriber and we no longer need to process your personal data, then we will delete the relevant data from our systems.
Your right to complain to the ICO
You also have the right to lodge a complaint about our handling of your personal information with the Information Commissioner’s Office. You can contact them on 0303 123 1113.